Ai Flaire LLC – Privacy Policy

Ultra‑Robust Global Version
Last Updated: December 2025

This Policy explains how Ai Flaire LLC, a Wyoming limited liability company, collects, uses, stores, and processes personal data worldwide in compliance with U.S. federal privacy laws, Wyoming statutes, GDPR, UK GDPR, CPRA, and other global frameworks.

1. Controller vs. Processor Roles

  • Ai Flaire acts as Controller for account, billing, support, compliance, and operational data.
  • Ai Flaire acts as Processor for contact data, communications, CRM data, and all Sub‑Account information.

2. Categories of Data Collected

  • Identifiers (name, email, phone, IP, device)
  • Billing/transaction data
  • Message content, attachments, AI outputs
  • Contact lists and consent logs
  • Cookies, device metadata, usage logs
  • HIPAA‑protected information only if configured

3. Purpose of Processing

  • Account creation and authentication
  • Messaging and communication delivery
  • AI‑powered features
  • Fraud prevention and abuse detection
  • Compliance with A2P, GDPR, CPRA, TCPA, and global laws
  • Analytics, improvements, service optimization

4. Legal Basis (GDPR)

  • Contractual necessity
  • Legitimate interests
  • Consent (where required)
  • Legal obligations
  • Vital interests (security)

5. Consent Requirements

You must obtain and store valid opt‑in for all messages sent through the Platform.

6. Data Sharing

Ai Flaire shares personal data only with:

  • HighLevel CRM infrastructure
  • Messaging carriers (SMS/email)
  • Hosting and cloud infrastructure
  • Payment processors
  • Security and compliance frameworks

7. International Transfers

All transfers comply with SCCs, UK IDTA, and global data transfer requirements.

8. Retention

  • Billing data: 7 years
  • Logs: 90 days (unless required longer)
  • Backups: 180 days
  • User data: until account deletion

9. Security Practices

Measures include encryption, MFA support, access controls, monitoring, and incident response.

10. Global Data Subject Rights

Under GDPR, UK GDPR, CPRA, and global privacy laws, individuals may request:

  • access, correction, deletion
  • restriction or objection
  • portability
  • withdrawal of consent

11. Cookies

Used for authentication, analytics, and platform functionality.

12. Children’s Privacy

The Platform is not intended for children under 18.

13. Contact

Email: [email protected]

Ai Flaire LLC – Data Processing Agreement

Ultra‑Robust Global Version
Last Updated: December 2025

This DPA (“Agreement”) governs Personal Data processing between Customer (“Controller”) and Ai Flaire LLC, a Wyoming limited liability company (“Processor”), in accordance with GDPR, UK GDPR, CPRA, and global privacy laws.

1. Definitions

Terms follow GDPR Article 4, CPRA, and globally aligned definitions.

2. Roles and Responsibilities

  • The Controller determines the purposes and means of processing.
  • The Processor executes processing solely in accordance with the Controller’s documented instructions.

3. Subprocessors

Ai Flaire may use subprocessors, including:

  • HighLevel
  • SMS/MMS carriers
  • Email delivery providers
  • Payment processors
  • Cloud hosting infrastructure

4. International Transfers

  • SCCs (2021)
  • UK International Data Transfer Addendum
  • Encryption and access controls

5. Security Measures

  • AES‑256 encryption at rest
  • TLS 1.2+ encryption in transit
  • Role‑based access control
  • Monitoring, logging, and auditing
  • Incident response program

6. Data Subject Requests

Ai Flaire will assist the Controller in fulfilling GDPR/CPRA rights requests as technically feasible.

7. Breach Notification

Processor shall notify Controller without undue delay upon becoming aware of a confirmed Personal Data Breach.

8. Audits

Controller may perform an annual audit with 30 days' written notice. Results are limited to necessary security information.

9. Return or Deletion of Data

  • Primary data deleted within 90 days after account termination.
  • Backups deleted within 180 days.

10. Liability

Liability limits match those in the Terms of Service and apply equally to this DPA.

11. Governing Law

This DPA is governed by the laws of the State of Wyoming, USA, unless superseded by mandatory GDPR requirements.

Venue for disputes is Cheyenne, Wyoming.

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Contact Details

Email: [email protected]

Phone: +1 844-699-6110

*By providing your phone number, you consent to receive informational and marketing text messages from Ai Flaire LLC related to account setup, onboarding, support, and service updates. Message frequency varies. Message & data rates may apply. Reply STOP to opt out, HELP for help.

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